Secretary 2

Description

Salary $37,980.80 - $55,598.40 Annually

Location Des Moines - 50313 - Polk County, IA

Job Type Full-time

Agency 645 Iowa Department of Transportation

Job Number 23-03477

Closing 5/3/2023 11:59 PM Central

Point of Contact Tom Bruun - [email protected]

Job Description

Our Mission:
Iowa DOT s Mission is Making Lives Better Through Transportation. To accomplish our Mission, the person selected for this position will demonstrate actions and behaviors guided by the Iowa DOT s five CORE values: Safety First, People Matter, Customer Focused, Servant Leadership, and Integrity Without Exception.

Preferred Characteristics:

• Attention to detail
• Collaboration
• Strong organizational skills
• Oral and written communication skills
• Professional positive attitude

Duties:

• Perform administrative support functions for Motor Vehicle Enforcement (MVE) Office Director (Chief), Major, One Executive Officer 2 (Grant Manager), One MC Captain, Six Motor Vehicle Field Captains, Eleven Sergeants.
• Work with other law enforcement agencies, County Attorney s, County Clerks, Iowa Law Enforcement Academy (ILEA), and more.
• Perform duties of highly confidential nature such as credit reports, personal background checks, and new hire candidates.
• Review and process all invoices.
• Place yearly uniforms and accessories for officers; Process purchase orders as needed
• Compile statistical data to generate monthly and year to date reports (i.e. Scale Logs, renewals, and certifications)
• Coordinate, prepare and process all MVE personnel documents; Coordinate and prepare all MVE travel requests.
• Receive correspondence from the general public to inquires regarding vehicle inspection procedures, hiring processes and timelines, and other requests for assistance.

Shift: 8:00 am – 4:30pm Monday through Friday.

What we offer YOU:

• Team-oriented, positive work environment
• Opportunities for professional growth and development
• Excellent pay and benefits package including health, dental, flexible spending, and life insurance
• Biweekly vacation accrual and separate sick leave
• Iowa Public Employee Retirement System (IPERS) Retirement Package
• Optional 401A plan with employer contributions
• Employee Discount Programs from variety of vendors (vision, cellular, fitness, recreation, season passes, travel, counseling; legal, financial)

If you require a reasonable accommodation in completing any screening, interviewing, pre-employment testing, or otherwise participating in the employment selection process, please direct your inquiries to the following email: [email protected]

Reasonable accommodation such as: interpreter, translator, written materials, modified equipment / devices, ADA access, etc. This does not include scheduling needs.

Minimum Qualification Requirements

Experience equal to two years of full-time general office work, one year of which must have involved secretarial or related administrative support duties;

post high school course work in an accredited secretarial, business, or closely related curriculum may be substituted for the required experience on a month-for-month basis;

completion of thirty (30) semester (or equivalent) hours of undergraduate college level course work may be substituted for the one year of required general office experience;

certification from the State of Iowa Administrative Assistant Certificate Program will substitute for six months of the required experience;

employees with current continuous experience in the state executive branch that includes the equivalent of one year of full-time work as a Secretary 1.

For additional information, please click on this link to view the job description (Download PDF reader).

Additional Qualification Requirements

Typing Requirement: Applicants may be required to have the ability to type 40 wpm net. If included in the Minimum Requirements of this job vacancy, you must provide verification of your typing score prior to the closing date of this vacancy. (Click here for more details about the typing test.)